3.7 KiB
Executable File
Payroll Entry
You can also create salary slip for multiple employees using Payroll Entry:
Human Resources > Payroll Entry
In Payroll Entry,
- Select the Company for which you want to create the Salary Slips. You can also select the other fields like Branch, Department, Designation or Project to be more specific.
- Check "Salary Slip based on Timesheet" if you want to process timesheet based Salary Slips.
- Select the Posting Date and the frequency of payroll which you want to create the Salary Slips.
- Click on "Get Employee Details" to get a list of Employees for which the Salary Slips will be created based on the selected criteria. 5. Enter the Start and End dates for the payroll period. 6. You can check "Deduct Tax For Unclaimed Employee Benefits" if you want to deduct taxes for all benefits (Salary Components which are "Is Flexible Benefit") paid to employees till the current payroll 7. Similarly, "Deduct Tax For Unsubmitted Tax Exemption Proof" allows you to deduct taxes for the earnings which were exempted in the previous payrolls as declared in Employee Tax Exemption Declaration but the Employee has not submitted sufficient proof Employee Tax Exemption Proof Submission 8. Select the Cost Center and Payment Account.
- Save the form and Submit it to create Salary Slip records for each active Employee for the time period selected. If the Salary Slips are already created, the system will not create any more Salary Slips. You can also just save the form as Draft and create the Salary Slips later.
Once all Salary Slips are created, you can use "View Salary Slips" to verify if they are created correctly or edit it if you want to deduct Leave Without Pay (LWP).
After checking, you can "Submit" them all together by clicking on "Submit Salary Slip".
Note: Submitting Salary Slips will also book the default Payroll Payable account to record the accrual of salary.
Booking Salaries in Accounts
The final step is to book the Salaries in your Accounts.
Salaries in businesses are usually dealt with extreme privacy. In most cases, the companies issues a single payment to the bank combining all salaries and the bank distributes the salaries to each employee’s salary account. This way there is only one payment entry in the company’s books of accounts and anyone with access to the company’s accounts will not have access to the individual salaries.
The salary payment entry is a Journal Entry that debits the total of the earning type salary component and credits the total of deduction type salary component of all Employees to the default account set at Salary Component level for each component.
To generate your salary payment voucher from Payroll Entry, click on -
Make > Bank Entry
Payroll Entry will route you to Journal Entry with relevant filters to view the draft Journal Vouchers created. You shall set reference number and date for the transactions and Submit the Journal Entries.
Note: For Salary Components which are Flexible Benefits and has "Create Separate Payment Entry Against Benefit Claim" checked, ERPNext will book separate draft Journal Entries.
{next}