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Rushabh Mehta
2017-07-31 17:42:42 +05:30
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# Bank Reconciliation
### Bank Reconciliation Statement
If you are receiving payments or making payments via cheques, the bank statements will not accurately match the dates of your entry, this is because the bank usually takes time to “clear” these payments. Also you may have mailed a cheque to your Supplier and it may be a few days before it is received and deposited by the Supplier. In ERPNext you can synchronise your bank statements and your Journal Entries using the “Bank Reconciliation” tool.
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####Bank Reconciliation Statement
<img class="screenshot" alt="Bank Reconciliation statement" src="{{docs_base_url}}/assets/img/accounts/bank-reconciliation-2.png">
<img class="screenshot" alt="Bank Reconciliation statement" src="/docs/assets/img/accounts/bank-reconciliation-2.png">
In the report, check whether the field 'Balance as per bank' matches the Bank Account Statement. If it is matching, it means that Clearance Date is correctly updated for all the bank entries. If there is a mismatch, Its because of bank entries for which Cleanrane Date is not yet updated.
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__Step 4:__ Click on the JV from the table and update clearance date.
<img class="screenshot" alt="Bank Reconciliation" src="{{docs_base_url}}/assets/img/accounts/bank-reconciliation.png">
<img class="screenshot" alt="Bank Reconciliation" src="/docs/assets/img/accounts/bank-reconciliation.png">
__Step 5:__ Click on the button 'Update Clearance Date'.

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# Tools
### Topics
{index}

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# Payment Reconciliation
In complex scenarios, especially in the capital goods industry, sometimes there is no direct link between payments and invoices. You send invoices to your Customers and your Customer sends you block payments or payments based on some schedule that is not linked to your invoices.
In such cases, you can use the Payment to Invoice Matching Tool.
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To cancel off some payments and invoices, select the Invoices and Journal Vouchers and click on “Reconcile”.
<img class="screenshot" alt="Payment Reconciliation" src="{{docs_base_url}}/assets/img/accounts/payment-reconcile-tool.png">
<img class="screenshot" alt="Payment Reconciliation" src="/docs/assets/img/accounts/payment-reconcile-tool.png">
__Step 1:__ Select the Account against whom the payments need to be reconciled.

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# Payment Tool
###Payment Tool
The Payment Tool Feature allows non-accounting personnel to generate Journal Entries by populating relevant fields in the Journal Entry with account and payment details.
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6. Click on Get Outstanding Vouchers to fetch all the valid Vouchers, Invoices and Orders against which a payment can be made/received. These will appear in the Against Voucher section.
* __Note:__ In case User is paying a customer or receiving payment from a supplier, add the details regarding the relevant invoices and orders manually.
<img class="screenshot" alt="Payment Tool" src="{{docs_base_url}}/assets/img/accounts/payment-tool-1.png">
<img class="screenshot" alt="Payment Tool" src="/docs/assets/img/accounts/payment-tool-1.png">
7. Once details have been fetched, click on the detail entry and enter the payment amount made against that Invoice/Order/Voucher
<img class="screenshot" alt="Payment Tool" src="{{docs_base_url}}/assets/img/accounts/payment-tool-2.png">
<img class="screenshot" alt="Payment Tool" src="/docs/assets/img/accounts/payment-tool-2.png">
8. Click on 'Make Journal Entry' to generate a new Journal Entry with the relevant Party Details and Credit/Debit details filled in.
<img class="screenshot" alt="Payment Tool" src="{{docs_base_url}}/assets/img/accounts/payment-tool-3.png">
<img class="screenshot" alt="Payment Tool" src="/docs/assets/img/accounts/payment-tool-3.png">
{next}

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# Period Closing Voucher
At the end of every year or (quarterly or maybe even monthly), after completing auditing, you can close your books of accounts. This means that you make all your special entries like:
* Depreciation
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**Closing Fiscal Year** will be an year for which you are closing your financial statement.
<img class="screenshot" alt="Period Closing Voucher" src="{{docs_base_url}}/assets/img/accounts/period-closing-voucher.png">
<img class="screenshot" alt="Period Closing Voucher" src="/docs/assets/img/accounts/period-closing-voucher.png">
This voucher will transfer Profit or Loss (availed from P&L statment) to Closing Account Head. You should select a liability account like Reserves and Surplus, or Capital Fund account as Closing Account.