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foundation/www/docs/user/manual/en/accounts/accounting-entries.md
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# Accounting Entries
The concept of accounting is explained with an example given below: We will
take a "Tea Stall" as a company and see how to book accounting entries for the
business.
* Mama (The Tea-stall owner) invests Rs 25000 to start the business.
![A&L]({{docs_base_url}}/assets/old_images/erpnext/assets-1.png)
![A&L](/docs/assets/old_images/erpnext/assets-1.png)
__Analysis:__ Mama invested 25000 in company, hoping to get some profit. In other
words, company is liable to pay 25000 to Mama in the future. So, account
@@ -15,7 +17,7 @@ will debited.
* The company needs equipments (Stove, teapot, cups etc) and raw materials (tea, sugar, milk etc) immediately. He decides to buy from the nearest general store "Super Bazaar" who is a friend so that he gets some credit. Equipments cost him 2800 and raw materials worth of 2200. He pays 2000 out of total cost 5000.
![A&L]({{docs_base_url}}/assets/old_images/erpnext/assets-2.png)
![A&L](/docs/assets/old_images/erpnext/assets-2.png)
__Analysis:__ Equipments are "Fixed Assets" (because they have a long life) of the
company and raw materials "Current Assets" (since they are used for day-to-day
@@ -26,7 +28,7 @@ Bazaar" later, so Super Bazaar will be credited by 3000.
* Mama (who takes care of all entries) decides to book sales at the end of the every day, so that he can analyze daily sales. At the end of the very first day, the tea stall sells 325 cups of tea, which gives net sales of Rs. 1575. The owner happily books his first day sales.
![A&L]({{docs_base_url}}/assets/old_images/erpnext/assets-3.png)
![A&L](/docs/assets/old_images/erpnext/assets-3.png)
__Analysis:__ Income has been booked in "Sales of Tea" account which has been
credited to increase the value and the same amount will be debited to "Cash"
@@ -37,7 +39,7 @@ sold" account by same amount.
At the end of the month, the company paid the rent amount of stall (5000) and
salary of one employee (8000), who joined from the very first day.
![A&L]({{docs_base_url}}/assets/old_images/erpnext/assets-4.png)
![A&L](/docs/assets/old_images/erpnext/assets-4.png)
### Booking Profit
@@ -48,7 +50,7 @@ its a liability for the company (it has to pay it to Mama). When the Balance
Sheet is not balanced i.e. Debit is not equal to Credit, the profit has not
yet been booked. To book profit, the following entry has to be made:
![A&L]({{docs_base_url}}/assets/old_images/erpnext/assets-5.png)
![A&L](/docs/assets/old_images/erpnext/assets-5.png)
Explanation: Company's net sales and expenses are 40000 and 20000
respectively. So, company made a profit of 20000. To make the profit booking

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foundation/www/docs/user/manual/en/accounts/accounting-reports.md
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# Accounting Reports
Some of the major accounting reports are:
### General Ledger
@@ -8,7 +10,7 @@ and between a period. This will help you to get a full update for all entries
done in that period for that Account.
<img alt="General Ledger" class="screenshot"
src="{{docs_base_url}}/assets/img/accounts/general-ledger.png">
src="/docs/assets/img/accounts/general-ledger.png">
### Trial Balance
@@ -21,7 +23,7 @@ the:
* Credits
* Closing
<img alt="Trial Balance" class="screenshot" src="{{docs_base_url}}/assets/img/accounts/trial-balance.png">
<img alt="Trial Balance" class="screenshot" src="/docs/assets/img/accounts/trial-balance.png">
The sum of all closing balances in a Trial Balance must be zero.
@@ -31,7 +33,7 @@ These reports help you to track the outstanding invoices sent to Customer and
Suppliers. In this report, you will get your outstanding amounts period wise.
i.e. between 0-30 days, 30-60 days and so on.
<img alt="Accounts Receivable" class="screenshot" src="{{docs_base_url}}/assets/img/accounts/accounts-receivable.png">
<img alt="Accounts Receivable" class="screenshot" src="/docs/assets/img/accounts/accounts-receivable.png">
### Sales and Purchase Register
@@ -39,6 +41,6 @@ In this report, each tax Account is transposed in columns. For each Invoice and
invoice Item, you will get the amount of individual tax that has been paid,
based on the Taxes and Charges table.
<img alt="Sales Register" class="screenshot" src="{{docs_base_url}}/assets/img/accounts/sales-register.png">
<img alt="Sales Register" class="screenshot" src="/docs/assets/img/accounts/sales-register.png">
{next}

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foundation/www/docs/user/manual/en/accounts/advance-payment-entry.md
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# Advance Payment Entry
Payment done by the customer before accepting delivery of the product is an
Advance Payment. For Orders of high value, the business houses expect to
receive advance.
@@ -23,7 +25,7 @@ the row "Is Advance" click 'Yes'.
#### Figure 1 : Journal Entry -Advance Entry
<img class="screenshot" alt="Advace Payment" src="{{docs_base_url}}/assets/img/accounts/advance-payment-1.png">
<img class="screenshot" alt="Advace Payment" src="/docs/assets/img/accounts/advance-payment-1.png">
### Double Entry Accounting
@@ -40,7 +42,7 @@ will be credited because it has given value.
#### Figure 2: Transaction and Difference Entry
<img class="screenshot" alt="Advace Payment" src="{{docs_base_url}}/assets/img/accounts/advance-payment-2.png">
<img class="screenshot" alt="Advace Payment" src="/docs/assets/img/accounts/advance-payment-2.png">
Save and submit the Journal Entry. If this document is not saved it will not be pulled in
other accounting documents.
@@ -54,7 +56,7 @@ advance in the advances table. The accounting will be adjusted accordingly.
#### Figure 3: Receive Advance
<img class="screenshot" alt="Advace Payment" src="{{docs_base_url}}/assets/img/accounts/advance-payment-3.png">
<img class="screenshot" alt="Advace Payment" src="/docs/assets/img/accounts/advance-payment-3.png">
Save and submit the Sales Invoice.

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foundation/www/docs/user/manual/en/accounts/articles/adjust-withhold-amount-payment-entry.md
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# Adjust Withhold Amount Payment Entry
#Adjust Withhold Amount in the Payment Entry
###Question
@@ -23,7 +25,7 @@ To create Payment Entry, go to unpaid Sales Invoice and create click on Make Pay
Enter Payment Amount as 19,600.
<img alt="Sales Invoice Payment Amount" class="screenshot" src="{{docs_base_url}}/assets/img/articles/withhold-1.png">
<img alt="Sales Invoice Payment Amount" class="screenshot" src="/docs/assets/img/articles/withhold-1.png">
#####Step 2.2: Allocate Against Sales Invoice
@@ -33,6 +35,6 @@ Against Sales Invoice, allocate 20,000 (explained in GIF below).
You can notice that there is a difference of 400 in the Payment Amount and the Amount Allocated against Sales Invoice. You can book this difference account under Withhold Account.
<img alt="Deduction/Loss Account" class="screenshot" src="{{docs_base_url}}/assets/img/articles/withhold-2.gif">
<img alt="Deduction/Loss Account" class="screenshot" src="/docs/assets/img/articles/withhold-2.gif">
Following same steps, you can also manage difference availed due to Currency Exchange Gain/Loss.

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foundation/www/docs/user/manual/en/accounts/articles/c-form.md
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# C Form
#C-Form
C-Form functionality is only applicable for Indian customers.
@@ -15,7 +17,7 @@ Following are step to manage C-Form related sales in ERPNext.
While creating Sales invoice for the customer, set C-Form applicability in Sales Invoice. In More Info section of Sales Invoice, set field called **Is C-Form Applicable** as **Yes**. Bydefault, this field will have No for a value.
![C-form]({{docs_base_url}}/assets/img/articles/Selection_0028c9f9a.png)
![C-form](/docs/assets/img/articles/Selection_0028c9f9a.png)
Updating this field as Yes will allow you to pull this Sales Invoice in the C-Form Tool, and update C-Form No. as received from the Customer.
@@ -27,22 +29,22 @@ Go to `Accounts > Setup > C-Form > New`
Enter details like C-Form No, Received Date, State and Amount etc. Select Customer and pull related Sales Invoices under provided table.
![New C-Form]({{docs_base_url}}/assets/img/articles/Selection_020f01c1e.png)
![New C-Form](/docs/assets/img/articles/Selection_020f01c1e.png)
####Save & Submit C-Form
After entering details, save and submit C-Form record. On save system will generate C-Form record and on submission update that C-Form No. in the Sales Invoice.
![C-Form]({{docs_base_url}}/assets/img/articles/Selection_02178f9d6.png)
![C-Form](/docs/assets/img/articles/Selection_02178f9d6.png)
C-Form serial no will be updated in related invoice under the field 'C-Form No'.
![C-Form No]({{docs_base_url}}/assets/img/articles/Selection_022b7c6d5.png)
![C-Form No](/docs/assets/img/articles/Selection_022b7c6d5.png)
####Tracking Pending Invoice for C-Form
To track invoices for which C-Form has not yet been received from Customer, you can create custom report on Sales Invoice. In this report, you can filter invoices which doesn't have C-Form updated in them yet, and followup with the customer accordingly.
![C-Form Report]({{docs_base_url}}/assets/img/articles/Selection_026.png)
![C-Form Report](/docs/assets/img/articles/Selection_026.png)
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foundation/www/docs/user/manual/en/accounts/articles/changing-parent-account.md
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# Changing Parent Account
#Changing Parent Account
Chart of Account has hierarchical structure. Each account has a parent it is listed under.
@@ -15,22 +17,22 @@ Click on Account for which Parent Account is to be changed.
####2. Edit Account
<img alt="Project Default Cost Center" class="screenshot" src="{{docs_base_url}}/assets/img/articles/change-parent-1.png">
<img alt="Project Default Cost Center" class="screenshot" src="/docs/assets/img/articles/change-parent-1.png">
####3. Change Parent Account
Search and select preferred Parent Account and save.
<img alt="Project Default Cost Center" class="screenshot" src="{{docs_base_url}}/assets/img/articles/change-parent-2.png">
<img alt="Project Default Cost Center" class="screenshot" src="/docs/assets/img/articles/change-parent-2.png">
Refresh system from Help menu to experience the change.
<img alt="Project Default Cost Center" class="screenshot" src="{{docs_base_url}}/assets/img/articles/change-parent-3.png">
<img alt="Project Default Cost Center" class="screenshot" src="/docs/assets/img/articles/change-parent-3.png">
<div class="well"> Note: Parent cannot be customized for the Root Accounts, like Asset, Liability, Income, Expense, Equity.</div>
#### Quick Help
<img alt="Project Default Cost Center" class="screenshot" src="{{docs_base_url}}/assets/img/articles/change-parent-account-1.gif">
<img alt="Project Default Cost Center" class="screenshot" src="/docs/assets/img/articles/change-parent-account-1.gif">
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foundation/www/docs/user/manual/en/accounts/articles/difference-entry-button.md
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# Difference Entry Button
#Difference Entry
As per accounting standards, debit in a accounting entry must be equal to credit. If not, system does allow submission of accounting transaction, thereby stops ledger posting. In ERPNext, on saving accounting entry, system validates if debit and credit is tallying.
<img alt="Debit Credit Not Equal" class="screenshot" src="{{docs_base_url}}/assets/img/articles/difference-entry-1.png">
<img alt="Debit Credit Not Equal" class="screenshot" src="/docs/assets/img/articles/difference-entry-1.png">
To have entry balanced, you should one more row, select another account, and update different amount in it. Or you can add difference amount in one of the Account's row itself.
On clicking 'Make Difference Entry' button, new Row will be added under Journal Entry Accounts table, with difference amount. You can edit that row to select appropriate Account.
<img alt="Debit Credit Not Equal" class="screenshot" src="{{docs_base_url}}/assets/img/articles/difference-entry-2.gif">
<img alt="Debit Credit Not Equal" class="screenshot" src="/docs/assets/img/articles/difference-entry-2.gif">
On selecting account under new row, debit and credit an entry will be tallying, and you should be able to submit Journal Entri correctly.

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foundation/www/docs/user/manual/en/accounts/articles/fiscal-year-error.md
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@@ -13,19 +13,19 @@ Only User with System Manager's Role Assigned has permission to create new Fisca
`Accounts > Setup > Fiscal Year`
Click [here]({{docs_base_url}}/user/manual/en/accounts/setup/fiscal-year.html) to learn more about Fiscal Year.
Click [here](/docs/user/manual/en/accounts/setup/fiscal-year.html) to learn more about Fiscal Year.
#### Set Fiscal Year as Default
After Fiscal Year is saved, you will find option to set that Fiscal year as Default.
<img alt="Debit Credit Not Equal" class="screenshot" src="{{docs_base_url}}/assets/img/articles/fiscal-year-error-1.png">
<img alt="Debit Credit Not Equal" class="screenshot" src="/docs/assets/img/articles/fiscal-year-error-1.png">
Default Fiscal Year will be updated in the Global Default setting as well. You can manually update Default Fiscal Year from:
`Setup > Settings > Global Default`
<img alt="Debit Credit Not Equal" class="screenshot" src="{{docs_base_url}}/assets/img/articles/fiscal-year-error-2.png">
<img alt="Debit Credit Not Equal" class="screenshot" src="/docs/assets/img/articles/fiscal-year-error-2.png">
Save Global Default, and Reload your ERPNext account. Then, default Fiscal Year will be auto-updated in your transactions.

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foundation/www/docs/user/manual/en/accounts/articles/freeze-accounting-entries.md
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# Freeze Accounting Entries
#Freeze Accounting Entries
To freeze accounting entries upto a certain date, follow below given steps.
@@ -11,12 +13,12 @@ To freeze accounting entries upto a certain date, follow below given steps.
Set date in the **Accounts Frozen Upto** field.
<img alt="Accounts Frozen Date" class="screenshot" src="{{docs_base_url}}/assets/img/articles/frozen-date-1.png">
<img alt="Accounts Frozen Date" class="screenshot" src="/docs/assets/img/articles/frozen-date-1.png">
Now, the system will not allow to make any accounting entries before set date. If at all someone tries creating entries, system will show error message as below.
<img alt="Frozen Date Error" class="screenshot" src="{{docs_base_url}}/assets/img/articles/frozen-date-2.png">
<img alt="Frozen Date Error" class="screenshot" src="/docs/assets/img/articles/frozen-date-2.png">
You can still allow user with certain role to create/edit entries within accounts frozen date. You can set that Role in the Account Settings itself.
<img alt="Frozen Date Error" class="screenshot" src="{{docs_base_url}}/assets/img/articles/frozen-date-3.png">
<img alt="Frozen Date Error" class="screenshot" src="/docs/assets/img/articles/frozen-date-3.png">

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foundation/www/docs/user/manual/en/accounts/articles/how-to-freeze-accounting-ledger.md
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# How To Freeze Accounting Ledger
#How To Freeze Accounting Ledger?
If you want to discontinue using specific Account, you can freeze it.
@@ -13,7 +15,7 @@ To edit an Account, go to Chart of Accounts:
`Explore > Accounts > Chart of Accounts`
<img class="screenshot" alt="Freeze Account" src="{{docs_base_url}}/assets/img/articles/freeze-account-1.png">
<img class="screenshot" alt="Freeze Account" src="/docs/assets/img/articles/freeze-account-1.png">
Click on Account in which Frozen Date is to be updated.
@@ -21,7 +23,7 @@ Click on Account in which Frozen Date is to be updated.
In the Account form, you will find a field called **Frozen**. Set value in this field as 'Yes'
<img class="screenshot" alt="Freeze Account" src="{{docs_base_url}}/assets/img/articles/freeze-account-2.png">
<img class="screenshot" alt="Freeze Account" src="/docs/assets/img/articles/freeze-account-2.png">
####Step 3: Save

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foundation/www/docs/user/manual/en/accounts/articles/index.md
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# Articles
{index}

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foundation/www/docs/user/manual/en/accounts/articles/manage-foreign-exchange-difference.md
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@@ -7,7 +7,7 @@ In ERPNext, you can create transactions in the foriegn currency as well. When cr
To mange currency difference, create Account **Foreign Exchange Gain/Loss**. This account is generally created on the Expense side of P&L statement. However, you can place it under another group as per your accounting requirement.
<img alt="Accounts Frozen Date" class="screenshot" src="{{docs_base_url}}/assets/img/articles/exchange-rate-difference-1.png">
<img alt="Accounts Frozen Date" class="screenshot" src="/docs/assets/img/articles/exchange-rate-difference-1.png">
#### Book Payment Entry
@@ -17,7 +17,7 @@ In the below scenario, Sales Invoice was made EUR, at the exchange rate of 1.090
One receipt of payment, exchange rate changed. As per the new exchange rate, payment received in the base currency was $1080. This means gain of $80 due to change in exchange rate. Following is how Foreign Exchange Gain will be booked in this scenerio.
<img alt="Accounts Frozen Date" class="screenshot" src="{{docs_base_url}}/assets/img/articles/exchange-rate-difference-2.gif">
<img alt="Accounts Frozen Date" class="screenshot" src="/docs/assets/img/articles/exchange-rate-difference-2.gif">
In case you incur loss due to change foriegn exchnage rate, then different amount about be updated in the debit of Foreign Exchange Gain/Loss account. Also you can add another row to update another expenses like bank charges, remittance charges etc.

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foundation/www/docs/user/manual/en/accounts/articles/managing-transactions-in-multiple-currency.md
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# Managing Transactions In Multiple Currency
#Managing Transactions In Multiple Currency
In ERPNext, transactions can be created in the base currency as well as in parties (customer or supplier) currency. If transaction is created in the parties currency, their currency symbol is updated in the print format as well.
@@ -17,7 +19,7 @@ Select Customer from the Customer master. If default Currency is updated in the
Currency Exchange between base currency and customer currency will auto-fetch.
<img alt="Accounts Frozen Date" class="screenshot" src="{{docs_base_url}}/assets/img/articles/multiple-currency-1.gif">
<img alt="Accounts Frozen Date" class="screenshot" src="/docs/assets/img/articles/multiple-currency-1.gif">
#### Step 4: Update Details
@@ -27,7 +29,7 @@ Update other details like Item, Taxes, Terms. In the Taxes and other Charges tab
Save Sales Invoice and then check Print Format. For all the Currency field (rate, amount, totals) Customer's Currency symbol will be updated as well.
<img alt="Accounts Frozen Date" class="screenshot" src="{{docs_base_url}}/assets/img/articles/multiple-currency-2.png">
<img alt="Accounts Frozen Date" class="screenshot" src="/docs/assets/img/articles/multiple-currency-2.png">
#### Currency Exchange Masters

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foundation/www/docs/user/manual/en/accounts/articles/post-dated-cheque-entry.md
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# Post Dated Cheque Entry
#Post Dated Cheque Entry
Post Dated Cheque is a cheque dated on future date. Party generally give post dated cheque, as advance payment. This cheque would be cleared only when cheque date arrives.
@@ -15,7 +17,7 @@ To open new journal voucher go to
Assuming your Cheque Date is 31st December, 2016 (or any future date). As a result, this posting in your bank ledger will appear on Posting Date updated.
<img alt="JE Posting Date" class="screenshot" src="{{docs_base_url}}/assets/img/articles/post-dated-1.png">
<img alt="JE Posting Date" class="screenshot" src="/docs/assets/img/articles/post-dated-1.png">
Note: Payment Entry Reference Date should equal to or less than Posting Date.
@@ -25,9 +27,9 @@ After entering required details, Save and Submit the Payment Entry.
####Adjusting Post Dated Cheque Entry
You can adjust Post Dated Payment Entry against an invoice via [Payment Reconciliation Tool]({{docs_base_url}}/user/manual/en/accounts/tools/payment-reconciliation.html).
You can adjust Post Dated Payment Entry against an invoice via [Payment Reconciliation Tool](/docs/user/manual/en/accounts/tools/payment-reconciliation.html).
When cheque is cleared, i.e. on actual date on the cheque, you can update its Clearance Date via [Bank Reconciliation Tool]({{docs_base_url}}/user/manual/en/accounts/tools/bank-reconciliation.html).
When cheque is cleared, i.e. on actual date on the cheque, you can update its Clearance Date via [Bank Reconciliation Tool](/docs/user/manual/en/accounts/tools/bank-reconciliation.html).
In the Chart of Accounts, you might find value of this Payment Entry already reflecting against bank Account. You should check **Bank Reconciliation Statement**, a report in the account module to know difference of bank balance as per system, and actual balance in the bank's statement.
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foundation/www/docs/user/manual/en/accounts/articles/tracking-project-profitability-using-cost-center.md
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# Tracking Project Profitability Using Cost Center
#Tracking Project Profibitability using Cost Center
To track expenses and profibility for a project, you can use Cost Centers. You should create separate Cost Center for each Project. This will allow you to.
@@ -16,7 +18,7 @@ To create new Project, go to:
`Projects > Project > New`
<img alt="Project Default Cost Center" class="screenshot" src="{{docs_base_url}}/assets/img/articles/project-cost-center-4.png">
<img alt="Project Default Cost Center" class="screenshot" src="/docs/assets/img/articles/project-cost-center-4.png">
#### 1.2 Create Cost Center
@@ -26,13 +28,13 @@ To create new Cost Center, go to:
`Accounts > Setup > Cost Center`
[Click here to learn how to manage Cost Centers.]({{docs_base_url}}/user/manual/en/accounts/setup/cost-center.html)
[Click here to learn how to manage Cost Centers.](/docs/user/manual/en/accounts/setup/cost-center.html)
#### 1.3 Update Cost Center in the Project
Update Cost Center in the Project master.
<img alt="Project Default Cost Center" class="screenshot" src="{{docs_base_url}}/assets/img/articles/project-cost-center-1.png">
<img alt="Project Default Cost Center" class="screenshot" src="/docs/assets/img/articles/project-cost-center-1.png">
In the sales and purchase transactions, if Project is selected, then Cost Center will fetched from the Project master.
@@ -44,7 +46,7 @@ Let's check how this setting will affect your sales and purchase entries.
In the sales transactions (which are Sales Order, Delivery Note and Sales Invoice), Project will be selected in the More Info section. On selection of a Project, respective Cost Center will be updated for all the items in that transaction. Cost Center will be updated on in the transactions which has Cost Center field.
<img alt="Project Default Cost Center" class="screenshot" src="{{docs_base_url}}/assets/img/articles/project-cost-center-2.png">
<img alt="Project Default Cost Center" class="screenshot" src="/docs/assets/img/articles/project-cost-center-2.png">
#### 2.2 Project in the Purchase Transactions
@@ -52,7 +54,7 @@ In the purchase transactions, Project is define for each line item. This is beca
As per perpetual inventory valuation system, expense for the purchased item will be booked when raw-materials are consumed. On consumption of goods, if you are creating Material Issue (stock) entry, then Expense Cost (says Cost of Goods Sold) and Project's Cost Center should be updated in that entry.
<img alt="Project Default Cost Center" class="screenshot" src="{{docs_base_url}}/assets/img/articles/project-cost-center-3.png">
<img alt="Project Default Cost Center" class="screenshot" src="/docs/assets/img/articles/project-cost-center-3.png">
### 3. Accounting Report for a Project
@@ -62,11 +64,11 @@ Since Project's Cost Center is updated in both sales and purchase entries, you c
**Monthly Project Analysis**
<img alt="Project Default Cost Center" class="screenshot" src="{{docs_base_url}}/assets/img/articles/project-cost-center-5.png">
<img alt="Project Default Cost Center" class="screenshot" src="/docs/assets/img/articles/project-cost-center-5.png">
**Overall Profitability**
<img alt="Project Default Cost Center" class="screenshot" src="{{docs_base_url}}/assets/img/articles/project-cost-center-6.png">
<img alt="Project Default Cost Center" class="screenshot" src="/docs/assets/img/articles/project-cost-center-6.png">
#### 3.2 Projectwise Budgeting
@@ -76,6 +78,6 @@ To check Budget Variance report, go to:
`Accounts > Budget and Cost Center > Budget Variance Report`
[Click here to learn how to do budgeting from Cost Center]({{docs_base_url}}/user/manual/en/accounts/budgeting.html).
[Click here to learn how to do budgeting from Cost Center](/docs/user/manual/en/accounts/budgeting.html).
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# Update Stock Option In Sales Invoice
#Delivery from Sales Invoice
If you have items delivery and invoicing happening at the same time, you can create delivery from with Sales Invoice itself. Sales Invoice has field called **Update Stock**, just before Item table. If this field is checked, on submission of Sales Invoice, stock of Item will be deducted from selected Warehouse.
<img alt="Update Stock" class="screenshot" src="{{docs_base_url}}/assets/img/articles/update-stock.png">
<img alt="Update Stock" class="screenshot" src="/docs/assets/img/articles/update-stock.png">
On checking Update Stock, Sales Invoice Item will show relevant fields like Warehouse, Serial No., Batch No., Item valuation etc.

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foundation/www/docs/user/manual/en/accounts/articles/what-is-the-differences-of-total-and-valuation-in-tax-and-charges.md
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# What Is The Differences Of Total And Valuation In Tax And Charges
#Purchase Tax or Charges Categories
Consider Tax or Charge field in Purchase Taxes and Charges master has three values.
@@ -7,7 +9,7 @@ Consider Tax or Charge field in Purchase Taxes and Charges master has three valu
- Valuation
- Total and Valuation
<img alt="Purchase Tax and Charges Categories" class="screenshot" src="{{docs_base_url}}/assets/img/articles/purchase-other-charges-1.png">
<img alt="Purchase Tax and Charges Categories" class="screenshot" src="/docs/assets/img/articles/purchase-other-charges-1.png">
Let's consider an example to understand an effect of each charge type. We purchase ten units of item, at the rate of 800. total purchase amount is 800. Purchased item has 4% VAT applied on it, and INR 100 was incurred in transportation.
@@ -25,7 +27,7 @@ Tax or charge categorized as **Valuation** will be added in the value of purchas
Transportation charge of INR 100 should be categorized as valuation. With this, the value of purchased item will be increased from 800 to 900. Also, this charge will be not be added to the total of purchase transaction, because it your expense, and should not be reflected to the supplier.
Check [here]({{docs_base_url}}/user/manual/en/stock/accounting-of-inventory-stock/perpetual-inventory.html) to learn general posting done for expense categorized as Valuation.
Check [here](/docs/user/manual/en/stock/accounting-of-inventory-stock/perpetual-inventory.html) to learn general posting done for expense categorized as Valuation.
####Total and Valuation:

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foundation/www/docs/user/manual/en/accounts/articles/withdrawing-salary-from-owners-equity-account.md
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# Withdrawing Salary From Owners Equity Account
#Withdrawing Salary from Owner's Equity Account
### Question

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foundation/www/docs/user/manual/en/accounts/bank-guarantee.md
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# Bank Guarantee
A Bank Guarantee is a guarantee from a lending institution such as a bank ensuring the liabilities of a debtor will be met. In other words, if the debtor fails to settle a debt, the bank covers it. A Bank Guarantee enables the customer, or debtor, to acquire goods, buy equipment or draw down loans, and thereby expand business activity.
A client may ask you to provide a Bank Guarantee from a third party such as a bank. This guarantee is for a specified amount, which is usually a percentage of the total value of the contract. The Bank Guarantee is valid for a specified duration after which it expires and must be returned to you by the client.
This document allows you to track Bank Guarantees given to clients. You can set Email Alerts as the Bank Guarantee expiry date approaches to remind yourself to get the Bank Guarantee back from your client.
<img class="screenshot" alt="Bank Guarantee" src="{{docs_base_url}}/assets/img/accounts/bank-guarantee.png">
<img class="screenshot" alt="Bank Guarantee" src="/docs/assets/img/accounts/bank-guarantee.png">
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foundation/www/docs/user/manual/en/accounts/budgeting.md
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# Budgeting
In ERPNext, you can set and manage Budgets against a specific Account. This is useful when, for example, you are doing online sales. You have a budget for search ads, and you want ERPNext to stop or warn you from over spending, based on that budget.
Budgets are also great for planning purposes. When you are making plans for the next financial year, you would typically target a revenue based on which you would set your expenses. Setting a budget will ensure that your expenses do not get out of hand, at any point, as per your plans.
@@ -11,7 +13,7 @@ To create new Cost Center, go to:
> Accounts > Budget and Cost Center > Chart of Cost Center > Add New Cost Center
<img class="screenshot" alt="Budget" src="{{docs_base_url}}/assets/img/accounts/budgeting-cost-center.png">
<img class="screenshot" alt="Budget" src="/docs/assets/img/accounts/budgeting-cost-center.png">
###Budgeting
@@ -29,20 +31,20 @@ In the Budget form, select a Cost Center. Budgets can be defined against any Cos
In the Budgets table, select Income / Expense account for which Budget is to be defined.
<img class="screenshot" alt="Budget" src="{{docs_base_url}}/assets/img/accounts/budget-account.png">
<img class="screenshot" alt="Budget" src="/docs/assets/img/accounts/budget-account.png">
####Step 4: Monthly Distribution
If you have seasonal business, you can also define a Monthly Distribution record, to distribute the budget between months. If you don't set the monthly distribution, ERPNext will calculate the budget on yearly
basis or in equal proportion for every month.
<img class="screenshot" alt="Monthly Distribution" src="{{docs_base_url}}/assets/img/accounts/monthly-budget-distribution.png">
<img class="screenshot" alt="Monthly Distribution" src="/docs/assets/img/accounts/monthly-budget-distribution.png">
####Step 5: Alert on Budget
While setting budget, you can also define the actions when expenses will exceed the allocated budget for a period. You can set separate action for monthly and annual budgets. There are 3 types of actions: Stop, Warn and Ignore. If Stop, system will not allow to book expenses more than allocated budget. In Case of Warn, it will just warn the user that expenses has been exceeded from the allocated budget. And Ignore will do nothing.
<img class="screenshot" alt="Monthly Distribution" src="{{docs_base_url}}/assets/img/accounts/budget-warning.png">
<img class="screenshot" alt="Monthly Distribution" src="/docs/assets/img/accounts/budget-warning.png">
####Budget Variance Report
@@ -52,6 +54,6 @@ To check Budget Variance report, go to:
Accounts > Budget and Cost Center > Budget Variance Report
<img class="screenshot" alt="Budget Variance Report" src="{{docs_base_url}}/assets/img/accounts/budget-variance-report.png">
<img class="screenshot" alt="Budget Variance Report" src="/docs/assets/img/accounts/budget-variance-report.png">
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foundation/www/docs/user/manual/en/accounts/chart-of-accounts.md
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# Chart Of Accounts
The Chart of Accounts forms the blueprint of your organization. The overall
structure of your Chart of Accounts is based on a system of double entry
accounting that has become a standard all over the world to quantify how a
@@ -26,13 +28,13 @@ such as Balance Sheet, Profit and Loss statement and Cash flow statement.
An Example of various financial statement are given below:
#### Cash Flow Report
<img class="screenshot" alt="Cash Flow Report" src="{{docs_base_url}}/assets/img/accounts/cash_flow_report.png">
<img class="screenshot" alt="Cash Flow Report" src="/docs/assets/img/accounts/cash_flow_report.png">
#### Profit and Loss Report
<img class="screenshot" alt="Profit and Loss Report" src="{{docs_base_url}}/assets/img/accounts/profit_n_loss_report.png">
<img class="screenshot" alt="Profit and Loss Report" src="/docs/assets/img/accounts/profit_n_loss_report.png">
#### Balance Sheet Report
<img class="screenshot" alt="Balance Sheet Report" src="{{docs_base_url}}/assets/img/accounts/balance_sheet_report.png">
<img class="screenshot" alt="Balance Sheet Report" src="/docs/assets/img/accounts/balance_sheet_report.png">
To edit your Chart of Accounts in ERPNext go to:
@@ -47,7 +49,7 @@ based on statutory (tax, compliance to government regulations) requirements.
Let us understand the main groups of the Chart of Accounts.
<img class="screenshot" alt="Chart of Accounts" src="{{docs_base_url}}/assets/img/accounts/chart-of-accounts-1.png">
<img class="screenshot" alt="Chart of Accounts" src="/docs/assets/img/accounts/chart-of-accounts-1.png">
### Balance Sheet Accounts
@@ -85,7 +87,7 @@ beginning and end of your Fiscal Year, they become zero.
In ERPNext it is easy to create a Profit and Loss analysis chart. An example
of a Profit and Loss analysis chart is given below:
<img class="screenshot" alt="Financial Analytics Profit and Loss Statement" src="{{docs_base_url}}/assets/img/accounts/financial-analytics-pl.png">
<img class="screenshot" alt="Financial Analytics Profit and Loss Statement" src="/docs/assets/img/accounts/financial-analytics-pl.png">
(On the first day of the year you have not made any profit or loss, but you
still have assets, hence balance sheet accounts never become zero at the
@@ -105,7 +107,7 @@ Supplier).
> Note: An Account “Ledger” is also sometimes called as Account “Head”.
<img class="screenshot" alt="Chart of Accounts" src="{{docs_base_url}}/assets/img/accounts/chart-of-accounts-2.png">
<img class="screenshot" alt="Chart of Accounts" src="/docs/assets/img/accounts/chart-of-accounts-2.png">
### Other Account Types
@@ -120,7 +122,7 @@ To create new Accounts, explore your Chart of Accounts and click on an Account
group under which you want to create the new Account. On the right side, you
will see an option to “Open” or “Add Child” a new Account.
<img class="screenshot" alt="Chart of Accounts" src="{{docs_base_url}}/assets/img/accounts/chart-of-accounts-3.png">
<img class="screenshot" alt="Chart of Accounts" src="/docs/assets/img/accounts/chart-of-accounts-3.png">
Option to create will only appear if you click on a Group (folder) type
Account.

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foundation/www/docs/user/manual/en/accounts/credit-limit.md
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# Credit Limit
A credit limit is the maximum amount of credit that a financial institution or
@@ -13,7 +15,7 @@ To set credit limit go to Customer - Master
#### Figure 1: Credit Limit
<img class="screenshot" alt="Credit Limit" src="{{docs_base_url}}/assets/img/accounts/credit-limit-1.png">
<img class="screenshot" alt="Credit Limit" src="/docs/assets/img/accounts/credit-limit-1.png">
Go to the 'More Info section' and enter the amount in the field Credit Limit.
@@ -28,7 +30,7 @@ accept orders or raise credit limits of customers.
#### Figure 2: Credit Controller
<img class="screenshot" alt="Credit Limit" src="{{docs_base_url}}/assets/img/accounts/credit-limit-2.png">
<img class="screenshot" alt="Credit Limit" src="/docs/assets/img/accounts/credit-limit-2.png">
Save the changes.

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foundation/www/docs/user/manual/en/accounts/index.md
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# Accounts
At the end of sales and purchase cycle comes billing and payments. You may have
an accountant in your team, or you may be doing accounting yourself, or you may
have outsourced your accounting. In all the cases financial accounting forms the core of any business management system like an ERP.

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foundation/www/docs/user/manual/en/accounts/item-wise-taxation.md
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# Item Wise Taxation
In the sales and purchase transactions, you can apply taxes and other charges on the items. For the ease of applying taxes, you can fetch values from the [Sales Taxes and Charges master](/contents//setting-up/setting-up-taxes). Taxes and charges are applied equally on all the items. For example, if tax GST 16% is added in the tax table, then it will be applied on all the items. However, if you need to have different tax rate applied on some of the items, following is how you should setup Items and Sales Taxes and Other Charges master in your ERPNext account.
Let's assume that we are creating a Sales Order. We have Sales Taxes and Charges master for GST 16%. Out of all the Sales Items, on one item, only 12% GST will be applied, while one more item is exempted from the tax.
@@ -11,17 +13,17 @@ Items on which differential tax rate is applied, you should mention tax rate for
Here is the example of Item on which 12% GST is applied only.
<img class="screenshot" alt="Opening Account" src="{{docs_base_url}}/assets/img/accounts/item-wise-tax.png">
<img class="screenshot" alt="Opening Account" src="/docs/assets/img/accounts/item-wise-tax.png">
For the item which is exempted from GST totally, mention 0% as tax rate in the Item master.
<img class="screenshot" alt="Opening Account" src="{{docs_base_url}}/assets/img/accounts/exempted-item.png">
<img class="screenshot" alt="Opening Account" src="/docs/assets/img/accounts/exempted-item.png">
####Step 2: Setup Taxes and Other Charges
In Sales Taxes and Other Charges master, select GST 16% account and mention Tax Rate as 16. This tax rate will be applied on all the Items selected in the Sales Order, unless specific Tax Rate is defined in the Item master.
<img class="screenshot" alt="Opening Account" src="{{docs_base_url}}/assets/img/accounts/tax-master.png">
<img class="screenshot" alt="Opening Account" src="/docs/assets/img/accounts/tax-master.png">
<div class="well">If you want to have tax rate always applied from the Item master, then you should update Rate for the tax account as zero in the Taxes and Charges master.</div>
@@ -29,7 +31,7 @@ In Sales Taxes and Other Charges master, select GST 16% account and mention Tax
In the Sales Order, we have selected many Items. For the items mentioned in blue, tax rate is applied based on tax rate mentioned in the taxes table. For the items highlited in red, tax rate has fetched for them from the respective item master.
<img class="screenshot" alt="Opening Account" src="{{docs_base_url}}/assets/img/accounts/tax-calulation.png">
<img class="screenshot" alt="Opening Account" src="/docs/assets/img/accounts/tax-calulation.png">
Please note that item's tax rate will be pulled from the item master only if you have update same tax account (GST 16% in this case) in both Item master and tax master.

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foundation/www/docs/user/manual/en/accounts/journal-entry.md
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# Journal Entry
All types of accounting entries other than **Sales Invoice** and **Purchase
Invoice** are made using the **Journal Entry**. A **Journal Entry**
is a standard accounting transaction that affects
@@ -8,7 +10,7 @@ To create a Journal Entry go to:
> Accounts > Documents > Journal Entry > New
<img class="screenshot" alt="Journal Entry" src="{{docs_base_url}}/assets/img/accounts/journal-entry.png">
<img class="screenshot" alt="Journal Entry" src="/docs/assets/img/accounts/journal-entry.png">
In a Journal Entry, you must select.

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# Managing Fixed Assets
In ERPNext, you can maintain fixed asset records like Computers, Furnitures, Cars, etc. and manage depreciations, sale or disposal of those assets.
## Asset Category
Based on the type of assets, create Asset Category. For example, all your desktops and laptops can be part of an Asset Category named "Computers". Here you can set default depreciation method, periodicity and depreciation related accounts, which will be applicable to all the assets under the category.
<img class="screenshot" alt="Asset Category" src="{{docs_base_url}}/assets/img/accounts/asset-category.png">
<img class="screenshot" alt="Asset Category" src="/docs/assets/img/accounts/asset-category.png">
> **Note:** You can also set default depreciation related Accounts and Cost Centers in Company master.
@@ -13,13 +15,13 @@ Based on the type of assets, create Asset Category. For example, all your deskto
Asset master is the heart of fixed asset management feature. All the transactions related to Asset like purchasing, sales, depreciation, scrapping will be managed from the Asset master.
<img class="screenshot" alt="Asset" src="{{docs_base_url}}/assets/img/accounts/asset.png">
<img class="screenshot" alt="Asset" src="/docs/assets/img/accounts/asset.png">
Explanation of the fields:
1. Item Code: An Item for the Asset must be a non-stock item, with "Is Asset" field checked.
<img class="screenshot" alt="Asset Item" src="{{docs_base_url}}/assets/img/accounts/asset-item.png">
<img class="screenshot" alt="Asset Item" src="/docs/assets/img/accounts/asset-item.png">
2. Asset Category: The category of assets it belongs to.
3. Is Existing Asset: Check if the asset is being carried forward from the previous Fiscal Year. The existing assets which are partially / fully depreciated can also be created/maintained for the future reference.
@@ -41,24 +43,24 @@ Explanation of the fields:
The system automatically creates a schedule for depreciation based on depreciation method and other related inputs in the Asset record.
<img class="screenshot" alt="Asset" src="{{docs_base_url}}/assets/img/accounts/depreciation-schedule.png">
<img class="screenshot" alt="Asset" src="/docs/assets/img/accounts/depreciation-schedule.png">
On the scheduled date, system creates depreciation entry by creating a Journal Entry and the same Journal Entry is updated in the depreciation table for reference. Next Depreciation Date and Current Value are also updated on submission of depreciation entry.
<img class="screenshot" alt="Asset" src="{{docs_base_url}}/assets/img/accounts/depreciation-entry.png">
<img class="screenshot" alt="Asset" src="/docs/assets/img/accounts/depreciation-entry.png">
In the depreciation entry, the "Accumulated Depreciation Account" is credited and "Depreciation Expense Account" is debited. The related accounts can be set in the Asset Category or Company.
For better visibility, net value of the asset on different depreciation dates are shown in a line graph.
<img class="screenshot" alt="Asset" src="{{docs_base_url}}/assets/img/accounts/asset-graph.png">
<img class="screenshot" alt="Asset" src="/docs/assets/img/accounts/asset-graph.png">
## Purchase an Asset
For purchasing a new asset, create and submit the asset record with all the depreciation settings. Then create a Purchase Invoice via "Make Purchase Invoice" button. On clicking the button, system will load a new Purchase Invoice form with pre-loaded items table. It will also set proper fixed asset account (defined in the Asset Category) in the Expense Account field. You need to select Supplier and other necessary details and submit the Purchase Invoice.
<img class="screenshot" alt="Asset" src="{{docs_base_url}}/assets/img/accounts/asset-purchase-invoice.png">
<img class="screenshot" alt="Asset" src="/docs/assets/img/accounts/asset-purchase-invoice.png">
On submission of the invoice, the "Fixed Asset Account" will be debited and payable account will be credited. It also updates purchase date, supplier and Purchase Invoice no. in the Asset master.
@@ -72,23 +74,23 @@ To sell an asset, open the asset record and create a Sales Invoice by clicking o
- "Accumulated Depreciation Account" will be debited by the total depreciated amount till now.
- "Gain/Loss Account on Asset Disposal" will be credited/debited based on gain/loss amount. The Gain/Loss account can be set in Company record.
<img class="screenshot" alt="Asset" src="{{docs_base_url}}/assets/img/accounts/asset-sales.png">
<img class="screenshot" alt="Asset" src="/docs/assets/img/accounts/asset-sales.png">
## Scrap an Asset
You can scrap an asset anytime using the "Scrap Asset" button in the Asset record. The "Gain/Loss Account on Asset Disposal" mentioned in the Company is debited by the Current Value (After Depreciation) of the asset. After scrapping, you can also restore the asset using "Restore Asset" button.
<img class="screenshot" alt="Asset" src="{{docs_base_url}}/assets/img/accounts/scrap-journal-entry.png">
<img class="screenshot" alt="Asset" src="/docs/assets/img/accounts/scrap-journal-entry.png">
## Asset Movement
The movement of the assets (from one warehouse to another) is also tracked via Asset Movement form.
<img class="screenshot" alt="Asset" src="{{docs_base_url}}/assets/img/accounts/asset-movement.png">
<img class="screenshot" alt="Asset" src="/docs/assets/img/accounts/asset-movement.png">
There is also a dedicated button "Transfer Asset" inside the Asset form to track the Asset Movement.
<img class="screenshot" alt="Asset" src="{{docs_base_url}}/assets/img/accounts/asset-movement-using-button.png">
<img class="screenshot" alt="Asset" src="/docs/assets/img/accounts/asset-movement-using-button.png">
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foundation/www/docs/user/manual/en/accounts/multi-currency-accounting.md
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# Multi Currency Accounting
In ERPNext, you can make accounting entries in multiple currency. For example, if you have a bank account in foreign currency, you can make transactions in that currency and system will show bank balance in that specific currency only.
## Setup
To get started with multi-currency accounting, you need to assign accounting currency in Account record. You can define Currency from Chart of Accounts while creating Account.
<img class="screenshot" alt="Set Currency from Chart of Accounts" src="{{docs_base_url}}/assets/img/accounts/multi-currency/chart-of-accounts.png">
<img class="screenshot" alt="Set Currency from Chart of Accounts" src="/docs/assets/img/accounts/multi-currency/chart-of-accounts.png">
You can also assign / modify the currency by opening specific Account record for existing Accounts.
<img class="screenshot" alt="Modify Account Currency" src="{{docs_base_url}}/assets/img/accounts/multi-currency/account.png">
<img class="screenshot" alt="Modify Account Currency" src="/docs/assets/img/accounts/multi-currency/account.png">
For Customer / Supplier (Party), you can also define it's billing currency in the Party record. If the Party's accounting currency is different from Company Currency, you should mention Default Receivable / Payable Account in that currency.
<img class="screenshot" alt="Customer Accounting Currency" src="{{docs_base_url}}/assets/img/accounts/multi-currency/customer.png">
<img class="screenshot" alt="Customer Accounting Currency" src="/docs/assets/img/accounts/multi-currency/customer.png">
Once you defined Currency in the Account and selected relevant accounts in the Party record , you are ready to make transactions against them. If Party account currency is different from Company Currency, system will restrict to make transaction for that party with that currency only. If account currency is same as Company Currency, you can make transactions for that Party in any currency. But accounting entries (GL Entries) will always be in Party Account Currency.
@@ -32,7 +34,7 @@ Now, in POS, Paid Amount will be entered in transaction currency, instead of ear
Outstanding Amount and Advance Amount will always be calculated and shown in Customer's Account Currency.
<img class="screenshot" alt="Sales Invoice Outstanding" src="{{docs_base_url}}/assets/img/accounts/multi-currency/sales-invoice.png">
<img class="screenshot" alt="Sales Invoice Outstanding" src="/docs/assets/img/accounts/multi-currency/sales-invoice.png">
### Purchase Invoice
@@ -42,12 +44,12 @@ Similarly, in Purchase Invoice, accounting entries will be made based on Supplie
In Journal Entry, you can make transactions in different currencies. There is a checkbox "Multi Currency", to enable multi-currency entries. If "Multi Currency" option selected, you will be able to select accounts with different currencies.
<img class="screenshot" alt="Journal Entry Exchange Rate" src="{{docs_base_url}}/assets/img/accounts/multi-currency/journal-entry-multi-currency.png">
<img class="screenshot" alt="Journal Entry Exchange Rate" src="/docs/assets/img/accounts/multi-currency/journal-entry-multi-currency.png">
In Accounts table, on selection of foreign currency account, system will show Currency section and fetch Account Currency and Exchange Rate automatically. You can change / modify the Exchange Rate later manually. Debit / Credit amount should be entered in Account Currency, system will calculate and show the Debit / Credit amount in Company Currency automatically.
<img class="screenshot" alt="Journal Entry in multi currency" src="{{docs_base_url}}/assets/img/accounts/multi-currency/journal-entry-row.png">
<img class="screenshot" alt="Journal Entry in multi currency" src="/docs/assets/img/accounts/multi-currency/journal-entry-row.png">
#### Example 1: Payment Entry Against Customer With Alternate Currency
@@ -55,7 +57,7 @@ Suppose, default currency of the company is INR and customer's accounting curren
Exchange Rate in the payment entry should always be same as invoice (60), even if exchange rate on the payment date is 62. The bank account will be credited by the amount considering exchange rate as 62. Hence, Exchnage Gain / Loss will be booked based on exchange rate difference.
<img class="screenshot" alt="Payment Entry" src="{{docs_base_url}}/assets/img/accounts/multi-currency/payment-entry.png">
<img class="screenshot" alt="Payment Entry" src="/docs/assets/img/accounts/multi-currency/payment-entry.png">
#### Example 2: Inter-bank Transfer (USD -> INR)
@@ -101,7 +103,7 @@ Lets say, Paypal account debited by following amounts over the week, which has n
Suppose, Exchange Rate on the payment date is 62 and Bank Transfer Entry will be look like below:
<img class="screenshot" alt="Inter Bank Transfer" src="{{docs_base_url}}/assets/img/accounts/multi-currency/bank-transfer.png">
<img class="screenshot" alt="Inter Bank Transfer" src="/docs/assets/img/accounts/multi-currency/bank-transfer.png">
## Reports
@@ -110,12 +112,12 @@ Suppose, Exchange Rate on the payment date is 62 and Bank Transfer Entry will be
In General Ledger, system shows debit / credit amount in both currency if filtered by an Account and Account Currency is different from Company Currency.
<img class="screenshot" alt="General Ledger Report" src="{{docs_base_url}}/assets/img/accounts/multi-currency/general-ledger.png">
<img class="screenshot" alt="General Ledger Report" src="/docs/assets/img/accounts/multi-currency/general-ledger.png">
### Accounts Receivable / Payable
In Accounts Receivable / Payable report, system shows all the amounts in Party / Account Currency.
<img class="screenshot" alt="Accounts Receivable Report" src="{{docs_base_url}}/assets/img/accounts/multi-currency/accounts-receivable.png">
<img class="screenshot" alt="Accounts Receivable Report" src="/docs/assets/img/accounts/multi-currency/accounts-receivable.png">
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foundation/www/docs/user/manual/en/accounts/opening-accounts.md
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# Opening Accounts
#Updating Opening Balance in Accounts
If you are a new company you can start using ERPNext accounting module by going to chart of accounts. However, if you are migrating from a legacy accounting system like Tally or a Fox Pro based software
@@ -9,7 +11,7 @@ We recommend that you start using accounting in a new financial year, but you co
* List of outstanding sales and purchase invoices (Payables and Receivables).
If you were using another accounting software before, firstly you should close financial statements in that software. The closing balance of the accounts should be updated as an opening balance in the ERPNext. Before starting to update opening balance, ensure that your [Chart of Accounts]({{docs_base_url}}/user/manual/en/accounts/chart-of-accounts.html) has all the Accounts required.
If you were using another accounting software before, firstly you should close financial statements in that software. The closing balance of the accounts should be updated as an opening balance in the ERPNext. Before starting to update opening balance, ensure that your [Chart of Accounts](/docs/user/manual/en/accounts/chart-of-accounts.html) has all the Accounts required.
> Opening entry is only for Balance Sheet accounts and not for the Accounts in the Profit and Loss statement.
@@ -29,7 +31,7 @@ To open new Journal Entry, go to:
If Entry Type is selected as Opening Entry, all the Balance Sheet Accounts will be auto-fetched in the Journal Entry.
<img class="screenshot" alt="Opening Account" src="{{docs_base_url}}/assets/img/accounts/opening-account-1.png">
<img class="screenshot" alt="Opening Account" src="/docs/assets/img/accounts/opening-account-1.png">
####Step 3: Posting Date
@@ -39,13 +41,13 @@ Select Posting Date on which Accounts Opening Balance will be updated.
For each Account, enter opening value in the Debit or Credit column. As per the double entry valuation system, Total Debit value in a entry must be equal to Total Credit value.
<img class="screenshot" alt="Opening Account" src="{{docs_base_url}}/assets/img/accounts/opening-6.png">
<img class="screenshot" alt="Opening Account" src="/docs/assets/img/accounts/opening-6.png">
####Step 5: Is Opening
Set field `Is Opening` as `Yes`.
<img class="screenshot" alt="Opening Account" src="{{docs_base_url}}/assets/img/accounts/opening-3.png">
<img class="screenshot" alt="Opening Account" src="/docs/assets/img/accounts/opening-3.png">
####Step 6: Save and Submit
@@ -57,13 +59,13 @@ If your Balance Sheet has many Accounts, then updating Account Opening balance f
If you are updating account opening balance in few accounts at a time, you can use **Temporary Opening** account for balancing purpose. In the standard chart of accounts, a Temporary Opening Account is auto-created under Assets.
<img class="screenshot" alt="Opening Account" src="{{docs_base_url}}/assets/img/accounts/opening-7.png">
<img class="screenshot" alt="Opening Account" src="/docs/assets/img/accounts/opening-7.png">
In the Journal Entry, manually select an Account for which opening balance is to be updated. For each Account, enter opening balance value in the Debit or Credit column, based on it's Account Type (Asset or Liability).
For example, if you want to update balance in bank accounts, create Journal Entry as following.
<img class="screenshot" alt="Opening Account" src="{{docs_base_url}}/assets/img/accounts/opening-2.png">
<img class="screenshot" alt="Opening Account" src="/docs/assets/img/accounts/opening-2.png">
Once all your invoices are entered, your **Temporary Opening** account will have a balance of zero!
@@ -71,7 +73,7 @@ Once all your invoices are entered, your **Temporary Opening** account will have
After completing the accounting entries, the trial balance report will look like the one given below:
<img class="screenshot" alt="Opening Account" src="{{docs_base_url}}/assets/img/accounts/opening-4.png">
<img class="screenshot" alt="Opening Account" src="/docs/assets/img/accounts/opening-4.png">
###Stock Opening
@@ -79,13 +81,13 @@ To track stock balance in the Chart of Account, an Account is created for each W
`Chart of Accounts > Assets > Current Asset > StocK Assets > (Warehouse Account)`
<img class="screenshot" alt="Opening Account" src="{{docs_base_url}}/assets/img/accounts/opening-5.png">
<img class="screenshot" alt="Opening Account" src="/docs/assets/img/accounts/opening-5.png">
To update stock opening balance, create [Stock Reconciliation entry]({{docs_base_url}}/user/manual/en/stock/opening-stock.html). Based on the valuation of items's update in the Warehouse, balance will be updated in the Warehouse account.
To update stock opening balance, create [Stock Reconciliation entry](/docs/user/manual/en/stock/opening-stock.html). Based on the valuation of items's update in the Warehouse, balance will be updated in the Warehouse account.
###Fixed Asset Opening
Opening balance for the fixed asset account should be updated via Journal Entry. Assets which are not fully depreciated should be added in the [Asset master]({{docs_base_url}}/user/manual/en/accounts/managing-fixed-assets.html). For adding Assets in your possession, ensure to check **Is Existing Asset** field.
Opening balance for the fixed asset account should be updated via Journal Entry. Assets which are not fully depreciated should be added in the [Asset master](/docs/user/manual/en/accounts/managing-fixed-assets.html). For adding Assets in your possession, ensure to check **Is Existing Asset** field.
### Outstanding Invoices

22
foundation/www/docs/user/manual/en/accounts/payment-entry.md
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@@ -1,4 +1,6 @@
<!-- add-breadcrumbs -->
# Payment Entry
Payment Entry can be made against following transactions.
1. Sales Invoice.
@@ -10,25 +12,25 @@ Payment Entry can be made against following transactions.
On submitting a document against which Payment Entry can be made, you will find Make Payment button.
<img class="screenshot" alt="Making Payment" src="{{docs_base_url}}/assets/img/accounts/payment-entry-1.png">
<img class="screenshot" alt="Making Payment" src="/docs/assets/img/accounts/payment-entry-1.png">
####Step 2: Mode of Payment
In the Payment Entry, select Mode of Payment (eg: Bank, Cash, Wire Transfer). In the Mode of Payment master, default Account can be set. This default payment Account will fetch into Payment Entry.
<img class="screenshot" alt="Making Paymentt" src="{{docs_base_url}}/assets/img/accounts/payment-entry-2.gif">
<img class="screenshot" alt="Making Paymentt" src="/docs/assets/img/accounts/payment-entry-2.gif">
####Step 3: Payment Amount
Enter actual payment amount received from the Customer or paid to the Supplier.
<img class="screenshot" alt="Making Payment" src="{{docs_base_url}}/assets/img/accounts/payment-entry-3.png">
<img class="screenshot" alt="Making Payment" src="/docs/assets/img/accounts/payment-entry-3.png">
####Step 4: Allocate Amount
If creating Payment Entry for the Customer, Payment Amount will be allocated against Sales Invoice.
<img class="screenshot" alt="Making Payment" src="{{docs_base_url}}/assets/img/accounts/payment-entry-4.gif">
<img class="screenshot" alt="Making Payment" src="/docs/assets/img/accounts/payment-entry-4.gif">
On the same lines, when creating Payment Entry for a Supplier, Payment Amount will be allocated against Purchase Invoice.
@@ -38,13 +40,13 @@ You Entry can be created directly from `Account > Payment Entry > New`. In the n
When making payment entry, there could be some difference in the actual payment amount and the invoice outstanding. This difference could be due to rounding error, or change in the currency exchange rate. You can set an Account here where this difference amount will be booked.
<img class="screenshot" alt="Making Payment" src="{{docs_base_url}}/assets/img/accounts/payment-entry-5.gif">
<img class="screenshot" alt="Making Payment" src="/docs/assets/img/accounts/payment-entry-5.gif">
####Step 6: Submit
Save and Submit Payment Entry. On submission, outstanding will be updated in the Invoices.
<img class="screenshot" alt="Making Payment" src="{{docs_base_url}}/assets/img/accounts/payment-entry-8.png">
<img class="screenshot" alt="Making Payment" src="/docs/assets/img/accounts/payment-entry-8.png">
If payment entry was created against Sales Order or Purchase Order, field Advance Paid will be updated in them. when creating Payment invoice against those transactions, Payment Entry will auto-update in that Invoice, so that you can allocate invoice amount against advance payment entry.
@@ -60,13 +62,13 @@ For outgoing payment:
###Multi Currency Payment Entry
ERPNext allows you maintain accounts and invoicing in the [multiple currency]({{docs_base_url}}/user/manual/en/accounts/multi-currency-accounting.html). If invoice is made in the party currency, Currency Exchange Rate between companies base currency and party currency is also entered in the invoice. When creating Payment Entry against that invoice, you will again have to mention the Currency Exchange Rate at the time of payment.
ERPNext allows you maintain accounts and invoicing in the [multiple currency](/docs/user/manual/en/accounts/multi-currency-accounting.html). If invoice is made in the party currency, Currency Exchange Rate between companies base currency and party currency is also entered in the invoice. When creating Payment Entry against that invoice, you will again have to mention the Currency Exchange Rate at the time of payment.
<img class="screenshot" alt="Making Payment" src="{{docs_base_url}}/assets/img/accounts/payment-entry-6.png">
<img class="screenshot" alt="Making Payment" src="/docs/assets/img/accounts/payment-entry-6.png">
Since Currency Exchange Rate is fluctuating all the time, it can lead to difference in the payment amount against invoice total. This difference amount can be booked in the Currency Exchange Gain/Loss Amount.
<img class="screenshot" alt="Making Payment" src="{{docs_base_url}}/assets/img/accounts/payment-entry-7.png">
<img class="screenshot" alt="Making Payment" src="/docs/assets/img/accounts/payment-entry-7.png">
Payments can also be made independent of invoices by creating a new Payment Entry.
@@ -79,7 +81,7 @@ Following internal transfers can be managed from the Payment Entry.
3. Cash - Cash
4. Bank - Bank
<img class="screenshot" alt="Making Payment" src="{{docs_base_url}}/assets/img/accounts/payment-entry-9.png">
<img class="screenshot" alt="Making Payment" src="/docs/assets/img/accounts/payment-entry-9.png">
###Difference between Payment Entry and Journal Entry?

12
foundation/www/docs/user/manual/en/accounts/payment-request.md
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@@ -1,11 +1,13 @@
<!-- add-breadcrumbs -->
# Payment Request
Payment Request is sent via Email and will contain a link to a Payment Gateway if setup. You can create payment request via Sales Order or Sales Invoice.
- Create Payment Request via Sales Order
<img class="screenshot" alt="Payment Request" src="{{docs_base_url}}/assets/img/accounts/pr-from-so.png">
<img class="screenshot" alt="Payment Request" src="/docs/assets/img/accounts/pr-from-so.png">
- Create payment Request via Sales Invoice
<img class="screenshot" alt="Payment Request" src="{{docs_base_url}}/assets/img/accounts/pr-from-si.png">
<img class="screenshot" alt="Payment Request" src="/docs/assets/img/accounts/pr-from-si.png">
---
@@ -14,16 +16,16 @@ considered to create journal entry.
Note: Invoice/Order currency and Payment Gateway Account currency should be same.
<img class="screenshot" alt="Payment Request" src="{{docs_base_url}}/assets/img/accounts/pr-details-1.png">
<img class="screenshot" alt="Payment Request" src="/docs/assets/img/accounts/pr-details-1.png">
---
##### Notify Customer
You can notify customer from Payment Request with print format. If customer contact email is mentioned, it will automatically fetch email. If not so you can set Email Address on Payment Request.
<img class="screenshot" alt="Payment Request" src="{{docs_base_url}}/assets/img/accounts/pr-details-2.png">
<img class="screenshot" alt="Payment Request" src="/docs/assets/img/accounts/pr-details-2.png">
##### Request Mail
<img class="screenshot" alt="Payment Request" src="{{docs_base_url}}/assets/img/accounts/pr-email.png">
<img class="screenshot" alt="Payment Request" src="/docs/assets/img/accounts/pr-email.png">
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foundation/www/docs/user/manual/en/accounts/payments.md
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@@ -1,4 +1,6 @@
<!-- add-breadcrumbs -->
# Payments
Payment can be made against following transactions.
1. Sales Invoice.
@@ -17,13 +19,13 @@ In ERPNext, there is two options through which user can capture the payment
On submitting a document against which Payment Entry can be made, you will find Make Payment button.
<img class="screenshot" alt="Making Payment" src="{{docs_base_url}}/assets/img/accounts/payment-entry-1.png">
<img class="screenshot" alt="Making Payment" src="/docs/assets/img/accounts/payment-entry-1.png">
####Step 2: Payment Entry
<img class="screenshot" alt="Making Payment" src="{{docs_base_url}}/assets/img/accounts/payment-entry-9.png">
<img class="screenshot" alt="Making Payment" src="/docs/assets/img/accounts/payment-entry-9.png">
For more details about payment entry [check here.]({{docs_base_url}}/user/manual/en/accounts/payment-entry)
For more details about payment entry [check here.](/docs/user/manual/en/accounts/payment-entry)
## Journal Entry
@@ -33,19 +35,19 @@ To make paymant using journal entry, check below steps
Goto Accounts Settings > checked Make Payment via Journal Entry
<img class="screenshot" alt="Making Payment" src="{{docs_base_url}}/assets/img/accounts/account-settings.png">
<img class="screenshot" alt="Making Payment" src="/docs/assets/img/accounts/account-settings.png">
####Step 2: Make Payment
On submitting a document against which Journal Entry can be made, you will find Make Payment button.
<img class="screenshot" alt="Making Payment" src="{{docs_base_url}}/assets/img/accounts/payment-entry-1.png">
<img class="screenshot" alt="Making Payment" src="/docs/assets/img/accounts/payment-entry-1.png">
####Step 3: Journal Entry
Save and submit the journal entry to record the payament against the invoice
<img class="screenshot" alt="Making Payment" src="{{docs_base_url}}/assets/img/accounts/journal-entry.png">
<img class="screenshot" alt="Making Payment" src="/docs/assets/img/accounts/journal-entry.png">
For more details about journal entry [check here.]({{docs_base_url}}/user/manual/en/accounts/journal-entry)
For more details about journal entry [check here.](/docs/user/manual/en/accounts/journal-entry)
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foundation/www/docs/user/manual/en/accounts/point-of-sale-pos-invoice.md
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@@ -16,7 +16,7 @@ POS Invoices created in the offline mode will be saved locally in the browser. I
In ERPNext all Sales and Purchase transactions, like Sales Invoice, Quotation, Sales Order, Purchase Order etc. can be edited via the POS. There two steps to Setup POS:
1. Enable POS View via (Setup > Customize > Feature Setup)
2. Create a [POS Setting]({{docs_base_url}}/user/manual/en/setting-up/pos-setting.html) record
2. Create a [POS Profile](/docs/user/manual/en/setting-up/pos-setting.html) record
#### Different sections of the POS
@@ -30,7 +30,7 @@ In ERPNext all Sales and Purchase transactions, like Sales Invoice, Quotation, S
In POS, user can select the existing customer during making an order or create the new customer. This features works in the offline mode also. User can also add the customer details like contact number, address details etc on the form. The customer which has been created from the POS will be synced when the internet connection is active.
<img class="screenshot" alt="POS Customer" src="{{docs_base_url}}/assets/img/accounts/pos-customer.png">
<img class="screenshot" alt="POS Customer" src="/docs/assets/img/accounts/pos-customer.png">
### Adding an Item
@@ -40,7 +40,7 @@ At the billing counter, the retailer needs to select Items which the consumer bu
**Barcode / Serial No** \- A Barcode / Serial No is an optical machine-readable representation of data relating to the object to which it is attached. Enter Barcode / Serial No in the box as shown in the image below and pause for a second, the item will be automatically added to the cart.
<img class="screenshot" alt="POS Item" src="{{docs_base_url}}/assets/img/accounts/pos-item.png">
<img class="screenshot" alt="POS Item" src="/docs/assets/img/accounts/pos-item.png">
> Tip: To change the quantity of an Item, enter your desired quantity in the
quantity box. These are mostly used if the same Item is purchased in bulk.
@@ -52,7 +52,7 @@ in Search box.
1. Select row in the cart and clik on delete button in the numeric keypad
<img class="screenshot" alt="POS Item" src="{{docs_base_url}}/assets/img/accounts/pos_deleted_item.gif">
<img class="screenshot" alt="POS Item" src="/docs/assets/img/accounts/pos_deleted_item.gif">
2. Set Qty as zero to remove Item from the POS invoice. There are two ways to remove an Item.
@@ -70,7 +70,7 @@ ready to make the Payment. Payment process is divided into 3 steps -
2. Select your “Mode of Payment”.
3. Click on “Pay” button to Save the document.
<img class="screenshot" alt="POS Payment" src="{{docs_base_url}}/assets/img/accounts/pos-payment.png">
<img class="screenshot" alt="POS Payment" src="/docs/assets/img/accounts/pos-payment.png">
Submit the document to finalise the record. After the document is submitted,
you can either print or email it directly to the customer.
@@ -79,7 +79,7 @@ you can either print or email it directly to the customer.
Outstanding amount can be write off from the POS, user has to enter the amount under write off field on the payment screen.
<img class="screenshot" alt="POS Payment" src="{{docs_base_url}}/assets/img/accounts/write-off.png">
<img class="screenshot" alt="POS Payment" src="/docs/assets/img/accounts/write-off.png">
System books the write off amount into the ledger which has selected on the POS Profile.
@@ -87,12 +87,12 @@ System books the write off amount into the ledger which has selected on the POS
POS calculate the extra amount paid by the customer, which user can return from the cash account. User has to set the account for the change amount on the POS profile.
<img class="screenshot" alt="POS Payment" src="{{docs_base_url}}/assets/img/accounts/change-amount.png">
<img class="screenshot" alt="POS Payment" src="/docs/assets/img/accounts/change-amount.png">
### Offline Records
All the records from the POS stores into the browser's local storegae and sync submitted records after every minute of the interval if system is connected to internet. User can view the offline records by clicking on Menu > View Offline Records
<img class="screenshot" alt="POS Payment" src="{{docs_base_url}}/assets/img/accounts/offline-records.png">
<img class="screenshot" alt="POS Payment" src="/docs/assets/img/accounts/offline-records.png">
#### Accounting entries (GL Entry) for a Point of Sale:
@@ -113,7 +113,7 @@ To see entries after “Submit”, click on “View Ledger”.
### Email
User can send email from the POS, after submission of an order, user has to click on menu > email
<img class="screenshot" alt="POS Payment" src="{{docs_base_url}}/assets/img/accounts/pos-email.png">
<img class="screenshot" alt="POS Payment" src="/docs/assets/img/accounts/pos-email.png">
After sync of an order, email sent to the customer with the print of the bill in the attachment
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foundation/www/docs/user/manual/en/accounts/pricing-rule.md
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@@ -1,4 +1,6 @@
<!-- add-breadcrumbs -->
# Pricing Rule
#Pricing Rule
Pricing Rule is a master where you can define rules based on which discount is applied to specific Customer or Supplier.
@@ -26,7 +28,7 @@ In this section, conditions are set for the application of Pricing Rule. When tr
####1.1 Applicable On:
<img alt="Applicable On" class="screenshot" src="{{docs_base_url}}/assets/img/articles/pricing-rule-on.png">
<img alt="Applicable On" class="screenshot" src="/docs/assets/img/articles/pricing-rule-on.png">
If you want Pricing Rule to be applied on all the items, select based on Item Group. For value, select **All Item Group** (parent Item Group).
@@ -34,31 +36,31 @@ If you want Pricing Rule to be applied on all the items, select based on Item Gr
Applicability option will updated based on our selection for Selling or Buying or both. You can set applicability on one of the following master.
<img alt="Applicable for" class="screenshot" src="{{docs_base_url}}/assets/img/articles/pricing-rule-for.png">
<img alt="Applicable for" class="screenshot" src="/docs/assets/img/articles/pricing-rule-for.png">
####1.3 Quantity:
Specify minimum and maximum qty of an item when this Pricing Rule should be applicable.
<img alt="Applicable Qty" class="screenshot" src="{{docs_base_url}}/assets/img/articles/pricing-rule-qty.png">
<img alt="Applicable Qty" class="screenshot" src="/docs/assets/img/articles/pricing-rule-qty.png">
###2. Application:
Using Price List Rule, you can ultimately define price or %discount to be applied on an item.
<img alt="Applicable" class="screenshot" src="{{docs_base_url}}/assets/img/articles/pricing-rule-application.png">
<img alt="Applicable" class="screenshot" src="/docs/assets/img/articles/pricing-rule-application.png">
####2.1 Price
Price or Discount specified in the Pricing Rule will be applied only if above applicability rules are matched with values in the transaction. Price mentioned in Pricing Rule will be given priority over item's Price List rate.
<img alt="Applicable Price" class="screenshot" src="{{docs_base_url}}/assets/img/articles/pricing-rule-price.png">
<img alt="Applicable Price" class="screenshot" src="/docs/assets/img/articles/pricing-rule-price.png">
#### 2.2 Discount Percentage
Discount Percentage can be applied for a specific Price List. To have it applied for all the Price List, %Discount field should be left blank.
<img alt="Discount" class="screenshot" src="{{docs_base_url}}/assets/img/articles/pricing-rule-discount.png">
<img alt="Discount" class="screenshot" src="/docs/assets/img/articles/pricing-rule-discount.png">
If %Discount is to be applied on all Price Lists, then leave Price List field blank.
@@ -66,19 +68,19 @@ If %Discount is to be applied on all Price Lists, then leave Price List field bl
Enter From and To date between which this Pricing Rule will be applicable. This will be useful if creating Pricing Rule for sales promotion exercise available for certain days.
<img alt="Validity" class="screenshot" src="{{docs_base_url}}/assets/img/articles/pricing-rule-validity.png">
<img alt="Validity" class="screenshot" src="/docs/assets/img/articles/pricing-rule-validity.png">
#### Priority
If two or more Pricing Rules are found based on same conditions, Priority is applied. Priority is a number between 0 to 20 while default value is zero (blank). Higher number means it will take precedence if there are multiple Pricing Rules with same conditions.
<img alt="Priority" class="screenshot" src="{{docs_base_url}}/assets/img/articles/pricing-rule-priority.png">
<img alt="Priority" class="screenshot" src="/docs/assets/img/articles/pricing-rule-priority.png">
#### Disable
Check to Disable Pricing Rule.
<img alt="Disable" class="screenshot" src="{{docs_base_url}}/assets/img/articles/pricing-rule-disable.png">
<img alt="Disable" class="screenshot" src="/docs/assets/img/articles/pricing-rule-disable.png">
### Add Margin
@@ -90,21 +92,21 @@ For example : User want to add 10% margin on the supplier price list at the tim
Create price list for supllier and create item price against the price list.
<img alt="Disable" class="screenshot" src="{{docs_base_url}}/assets/img/articles/price-list.png">
<img alt="Disable" class="screenshot" src="/docs/assets/img/articles/price-list.png">
####2. Make Pricing Rule
Create pricing rule for the item against which supplier rate has created
<img alt="Disable" class="screenshot" src="{{docs_base_url}}/assets/img/articles/pricing-rule-margin.png">
<img alt="Disable" class="screenshot" src="/docs/assets/img/articles/pricing-rule-margin.png">
####2. Make Invoice
System apply the margin rate on the item price on selection of an item.
<img alt="Disable" class="screenshot" src="{{docs_base_url}}/assets/img/articles/pricing-rule-invoice.png">
<img alt="Disable" class="screenshot" src="/docs/assets/img/articles/pricing-rule-invoice.png">
For more details about pricing rule [Click Here]({{docs_base_url}}/user/manual/en/selling/articles/adding-margin.html)
For more details about pricing rule [Click Here](/docs/user/manual/en/selling/articles/adding-margin.html)
<!-- markdown -->

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foundation/www/docs/user/manual/en/accounts/purchase-invoice.md
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@@ -1,4 +1,6 @@
<!-- add-breadcrumbs -->
# Purchase Invoice
Purchase Invoice is the exact opposite of your Sales Invoice. It is the bill
that your Supplier sends you for products or services delivered. Here you
accrue expenses to your Supplier. Making a Purchase Invoice is very similar to
@@ -13,7 +15,7 @@ or click on “Make Purchase Invoice” in Purchase Order or Purchase Receipt.
You can also create a Purchase Invoice from:
> Accounts > Billing > Purchase Invoice > New Purchase Invoice
<img class="screenshot" alt="Purchase Invoice" src="{{docs_base_url}}/assets/img/accounts/purchase-invoice.png">
<img class="screenshot" alt="Purchase Invoice" src="/docs/assets/img/accounts/purchase-invoice.png">
The concept of “Posting Date” is again same as Sales Invoice. “Bill No” and
“Bill Date” helps to track the bill number as set by your Supplier for

4
foundation/www/docs/user/manual/en/accounts/recurring-orders-and-invoices.md
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@@ -1,4 +1,6 @@
<!-- add-breadcrumbs -->
# Recurring Orders And Invoices
#Recurring Orders and Invoices
If you have a contract with a **Customer** where you bill the Customer on a monthly, quarterly, half-yearly or annual basis, you should use recurring feature in orders and invoices.
@@ -11,7 +13,7 @@ Feature of setting document as recurring is available in Sales Order, Sales Invo
Option to set document as recurring will be visible only after submission. Recurring is last section in document. Check **Is Recurring** to set document as recurring.
<img alt="Recurring Invoice" class="screenshot" src="{{docs_base_url}}/assets/img/accounts/recurring.gif">
<img alt="Recurring Invoice" class="screenshot" src="/docs/assets/img/accounts/recurring.gif">
**From Date and To Date:** This defines contract period with the customer.

10
foundation/www/docs/user/manual/en/accounts/sales-invoice.md
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@@ -1,4 +1,6 @@
<!-- add-breadcrumbs -->
# Sales Invoice
A Sales Invoice is a bill that you send to your customers, against which the customer processes the payment. Sales Invoice is an accounting transaction. On submission of Sales Invoice, the system updates the receivable and books income against a Customer Account.
You can create a Sales Invoice directly from
@@ -7,7 +9,7 @@ You can create a Sales Invoice directly from
or you can Make a new Sales Invoice after you submit the Delivery Note.
<img class="screenshot" alt="Sales Invoice" src="{{docs_base_url}}/assets/img/accounts/sales-invoice.png">
<img class="screenshot" alt="Sales Invoice" src="/docs/assets/img/accounts/sales-invoice.png">
#### Accounting Impact
@@ -63,7 +65,7 @@ into the Sales Invoice and you can easily make payments.
Also, if you check the **Update Stock** the stock will also update automatically,
without the need of a Delivery Note.
<img class="screenshot" alt="POS Invoice" src="{{docs_base_url}}/assets/img/accounts/pos-sales-invoice.png">
<img class="screenshot" alt="POS Invoice" src="/docs/assets/img/accounts/pos-sales-invoice.png">
#### Billing Timesheet with Project
@@ -72,7 +74,7 @@ they can fill out Timesheets which consists their billing rate. When you make a
Sales Invoice, select the Project for which the billing is to be made, and the
corresponding Timesheet entries for that Project will be fetched.
<img class="screenshot" alt="POS Invoice" src="{{docs_base_url}}/assets/img/accounts/billing-timesheet-sales-invoice.png">
<img class="screenshot" alt="POS Invoice" src="/docs/assets/img/accounts/billing-timesheet-sales-invoice.png">
* * *
@@ -89,5 +91,5 @@ not ideal as your Customer may or may not decide to pay up. But since your
Customer wants an “Invoice”, you could give the Customer a Quotation (in
ERPNext) titled as “Pro Forma Invoice”. This way everyone is happy.
This is a fairly common practice. We follow this at Frappe too.
This is a fairly common practice. We follow this at Frappé too.
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foundation/www/docs/user/manual/en/accounts/setup/accounts-settings.md
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@@ -1,6 +1,8 @@
<!-- add-breadcrumbs -->
# Accounts Settings
<img class="screenshot" alt="Account Settings" src="{{docs_base_url}}/assets/img/accounts/account-settings.png">
<img class="screenshot" alt="Account Settings" src="/docs/assets/img/accounts/account-settings.png">
* Accounts Frozen Upto: Freeze accounting transactions upto specified date, nobody can make / modify entry except specified role.

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foundation/www/docs/user/manual/en/accounts/setup/cost-center.md
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@@ -1,4 +1,6 @@
<!-- add-breadcrumbs -->
# Cost Center
Your Chart of Accounts is mainly designed to provide reports to the government
and tax authorities. Most businesses have multiple activities like different
product lines, market segments, areas of business, etc that share some common
@@ -33,6 +35,6 @@ To setup your Chart of Cost Centers go to:
> Accounts > Setup > Chart of Cost Centers
<img class="screenshot" alt="Cost Center" src="{{docs_base_url}}/assets/img/chart-of-cost-center.png">
<img class="screenshot" alt="Cost Center" src="/docs/assets/img/chart-of-cost-center.png">
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foundation/www/docs/user/manual/en/accounts/setup/fiscal-year.md
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# Fiscal Year
A fiscal year is also known as a financial year or a budget year. It is used
for calculating financial statements in businesses and other organisations.
The fiscal year may or may not be the same as a calendar year. For tax
@@ -24,6 +26,6 @@ To set the Fiscal Year as default, click on the 'Default' button.
In case you have multiple companies sharing the same Fiscal Year, you can add
it into the grid as shown below.
<img class="screenshot" alt="Fiscal Year" src="{{docs_base_url}}/assets/img/accounts/fiscal-year.png">
<img class="screenshot" alt="Fiscal Year" src="/docs/assets/img/accounts/fiscal-year.png">
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foundation/www/docs/user/manual/en/accounts/setup/index.md
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# Setup
### Topics
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foundation/www/docs/user/manual/en/accounts/setup/tax-rule.md
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You can define which [Tax Template]({{docs_base_url}}/user/manual/en/setting-up/setting-up-taxes.html) must be applied on a Sales / Purchase transaction using Tax Rule.
# Tax Rule
<img class="screenshot" alt="Tax Rule" src="{{docs_base_url}}/assets/img/accounts/tax-rule.png">
You can define which [Tax Template](/docs/user/manual/en/setting-up/setting-up-taxes.html) must be applied on a Sales / Purchase transaction using Tax Rule.
<img class="screenshot" alt="Tax Rule" src="/docs/assets/img/accounts/tax-rule.png">
You can define Tax Rules for Sales or Purchase Taxes.
While making a Transaction the system will select and apply tax template based on the tax rule defined.
@@ -11,9 +13,9 @@ Let us consider a senario to understand Tax Rule Better.
Suppose we define 2 Tax Rules as below.
<img class="screenshot" alt="Tax Rule" src="{{docs_base_url}}/assets/img/accounts/tax-rule-1.png">
<img class="screenshot" alt="Tax Rule" src="/docs/assets/img/accounts/tax-rule-1.png">
<img class="screenshot" alt="Tax Rule" src="{{docs_base_url}}/assets/img/accounts/tax-rule-2.png">
<img class="screenshot" alt="Tax Rule" src="/docs/assets/img/accounts/tax-rule-2.png">
Here Tax Rule 1 has Billing Country as India and Tax Rule 2 has Billing Country as United Kingdom

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# Bank Reconciliation
### Bank Reconciliation Statement
If you are receiving payments or making payments via cheques, the bank statements will not accurately match the dates of your entry, this is because the bank usually takes time to “clear” these payments. Also you may have mailed a cheque to your Supplier and it may be a few days before it is received and deposited by the Supplier. In ERPNext you can synchronise your bank statements and your Journal Entries using the “Bank Reconciliation” tool.
@@ -7,7 +9,7 @@ The Bank Reconciliation Report provide the difference between the bank balance s
####Bank Reconciliation Statement
<img class="screenshot" alt="Bank Reconciliation statement" src="{{docs_base_url}}/assets/img/accounts/bank-reconciliation-2.png">
<img class="screenshot" alt="Bank Reconciliation statement" src="/docs/assets/img/accounts/bank-reconciliation-2.png">
In the report, check whether the field 'Balance as per bank' matches the Bank Account Statement. If it is matching, it means that Clearance Date is correctly updated for all the bank entries. If there is a mismatch, Its because of bank entries for which Cleanrane Date is not yet updated.
@@ -35,7 +37,7 @@ All the entries in the specified date range will be shown in a table below.
__Step 4:__ Click on the JV from the table and update clearance date.
<img class="screenshot" alt="Bank Reconciliation" src="{{docs_base_url}}/assets/img/accounts/bank-reconciliation.png">
<img class="screenshot" alt="Bank Reconciliation" src="/docs/assets/img/accounts/bank-reconciliation.png">
__Step 5:__ Click on the button 'Update Clearance Date'.

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foundation/www/docs/user/manual/en/accounts/tools/index.md
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# Tools
### Topics
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foundation/www/docs/user/manual/en/accounts/tools/payment-reconciliation.md
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# Payment Reconciliation
In complex scenarios, especially in the capital goods industry, sometimes there is no direct link between payments and invoices. You send invoices to your Customers and your Customer sends you block payments or payments based on some schedule that is not linked to your invoices.
In such cases, you can use the Payment to Invoice Matching Tool.
@@ -9,7 +11,7 @@ In this tool, you can select an account (your Customer’s account) and click on
To cancel off some payments and invoices, select the Invoices and Journal Vouchers and click on “Reconcile”.
<img class="screenshot" alt="Payment Reconciliation" src="{{docs_base_url}}/assets/img/accounts/payment-reconcile-tool.png">
<img class="screenshot" alt="Payment Reconciliation" src="/docs/assets/img/accounts/payment-reconcile-tool.png">
__Step 1:__ Select the Account against whom the payments need to be reconciled.

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foundation/www/docs/user/manual/en/accounts/tools/payment-tool.md
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# Payment Tool
###Payment Tool
The Payment Tool Feature allows non-accounting personnel to generate Journal Entries by populating relevant fields in the Journal Entry with account and payment details.
@@ -12,14 +14,14 @@ To go to Payment Tool, click on Accounts > Tools > Payment Tool.
6. Click on Get Outstanding Vouchers to fetch all the valid Vouchers, Invoices and Orders against which a payment can be made/received. These will appear in the Against Voucher section.
* __Note:__ In case User is paying a customer or receiving payment from a supplier, add the details regarding the relevant invoices and orders manually.
<img class="screenshot" alt="Payment Tool" src="{{docs_base_url}}/assets/img/accounts/payment-tool-1.png">
<img class="screenshot" alt="Payment Tool" src="/docs/assets/img/accounts/payment-tool-1.png">
7. Once details have been fetched, click on the detail entry and enter the payment amount made against that Invoice/Order/Voucher
<img class="screenshot" alt="Payment Tool" src="{{docs_base_url}}/assets/img/accounts/payment-tool-2.png">
<img class="screenshot" alt="Payment Tool" src="/docs/assets/img/accounts/payment-tool-2.png">
8. Click on 'Make Journal Entry' to generate a new Journal Entry with the relevant Party Details and Credit/Debit details filled in.
<img class="screenshot" alt="Payment Tool" src="{{docs_base_url}}/assets/img/accounts/payment-tool-3.png">
<img class="screenshot" alt="Payment Tool" src="/docs/assets/img/accounts/payment-tool-3.png">
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foundation/www/docs/user/manual/en/accounts/tools/period-closing-voucher.md
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# Period Closing Voucher
At the end of every year or (quarterly or maybe even monthly), after completing auditing, you can close your books of accounts. This means that you make all your special entries like:
* Depreciation
@@ -20,7 +22,7 @@ In ERPNext after making all the special entries via Journal Entry for the curren
**Closing Fiscal Year** will be an year for which you are closing your financial statement.
<img class="screenshot" alt="Period Closing Voucher" src="{{docs_base_url}}/assets/img/accounts/period-closing-voucher.png">
<img class="screenshot" alt="Period Closing Voucher" src="/docs/assets/img/accounts/period-closing-voucher.png">
This voucher will transfer Profit or Loss (availed from P&L statment) to Closing Account Head. You should select a liability account like Reserves and Surplus, or Capital Fund account as Closing Account.